• October 14, 2019
  • 19:00
  • St Francis Church, Fox Lane

Dear Member of the Public,

You are invited to attend the Meeting of Thorpe Willoughby Parish Council, to be held on Monday, 14 October 2019 at 7.00pm in St Francis Church, Fox Lane, Thorpe Willoughby, Selby.

A G E N D A

PART I
19/78 To receive apologies for absence and any declarations of interest
19/79 Public Session
19/80 To confirm the minutes of Part I of the Parish Council Meeting held on 9 September 2019 as a true and correct record, and to be signed by the Chairman.
19/81 To receive items for discussion and decide further action where necessary:
81.1 To discuss and present the winners of the “Gardening Competition 2019”, and to present the winner of the “Villager of the Year 2019, and decide any further action.
81.2 To discuss received written applications to the Clerk for the Parish Councillor vacancy for cooption, and following interviews decide who to appoint, and decide any further action.
81.3 To discuss further developments on the possible location of VAS equipment in the village (including further options(s)), and discuss the findings of NYCC’s speed surveys at 5 x proposed locations, and decide any further action.
81.4 To discuss CIL/S106 options, to decide how much CIL money to request from SDC, and decide any further action.
81.5 To discuss and decide which of the 2 x alternative quotes to use from two councillors for the purchase of “Picket Fencing” to go around the memorial stones at the “Community Garden”, which shape to use, and decide any further action.
81.6 To discuss formulating a list of procedures/practises for running the TW News, to receive update information from the Clerk on outstanding payments for TW News adverts, and decide any further action.
81.7 To discuss and decide what to do with the Conifer hedge that runs along the north side of Leeds Road and how that impacts on adjacent properties, to receive progress on the Parish Council’s TPO planning application at Linden Way Play Area, and decide any further action.
81.8 To discuss a request from a resident for the PC to do tree works to a thorn tree to the rear of Londesborough Grove, and decide any further action.
81.9 To discuss and adopt a few amended existing Parish Council Policy Documents, the ‘Reps List’, and a ‘Business Continuity Plan’ policy, and to have them signed by the Chairman and Clerk, and decide any further action.
19/82 To Receive Items for Information:
82.1 To receive update information on the installation of 1 x length of Birds-Mouth fencing adjacent to but set back from the gap in the fencing at the junction of Londesborough Grove  TWPC/Agendas/14.10.19 and Fox Lane, and decide any further action.
82.2 To receive update information on the “Xmas Tree Event 2019” to be held on the village green on Friday 6 December 2019, and decide any further action.
82.3 To receive update information on the hedge trimming and removal of a vine to the rear of Londesborough Grove, and decide any further action.
82.4 To receive update information on an agreed pricing structure for additional general handmen works and Risk Assessment forms, and decide any further action.
82.5 To receive update information on remedial works to chains on swings in the village green playground, the Clerk & Councillor to give an update on various minor issues, and decide any further action.
19/83 Planning
83.1 To receive updates on any existing planning applications/information:
83.1.1 2019/0407/DEM Prior Notification for proposed demolition of partially collapsed barn at The Stables, Sunnyside Court, Fir Tree Lane, Thorpe Willoughby – GRANTED.

83.2 To consider and decide if comments are required for the following new planning application(s) received and any that appear after the agenda is distributed:
83.2.1 2019/0992/HPA Retrospective application for erection of a converted steel container to create a rear garden home office with raised patio area and attached timber pergola at Bluebell Barn, 5 Barff Farm, Thorpe Willoughby.
19/84 Financial Matters
84.1 To approve a list of payments made or to be made.
84.2 To receive an account status.
19/85 To consider the following new correspondence received since the last meeting, and decide action
where necessary
19/86 To receive representative reports
19/87 To receive the Clerk’s report
19/88 To receive agenda items for next meeting
19/89 To receive any further comments from the public [for information only; Clerk to note]
19/90 To confirm the date of the next meeting as MONDAY 11 NOVEMBER 2019

19/91 Close of this part of the meeting
S M Peters (CLERK)

PART II – CONFIDENTIAL PART OF THE MEETING TO FOLLOW