• September 9, 2019
  • 19:00
  • St Francis Church, Fox Lane

Dear Member of the Public,

You are invited to attend the Meeting of Thorpe Willoughby Parish Council, to be held on Monday, 9 September 2019 at 7.00pm in St Francis Church, Fox Lane, Thorpe Willoughby, Selby.

A G E N D A

PART I
19/63 To receive apologies for absence and any declarations of interest
19/64 Public Session
19/65 To confirm the minutes of Part I of the Parish Council Meeting held on 12 August 2019 as a true and correct record, and to be signed by the Chairman.
19/66 To receive items for discussion and decide further action where necessary:
66.1 To discuss and decide what to do with the conifer hedge that runs along the north side of Leeds Road and how that impacts on adjacent properties, and decide any further action.
66.2 To discuss the findings of a PC meeting with a representative of NYCC highways
regarding the possible location of VAS equipment in the village, to decide if to use one of the two VAS machines as recommended by NYCC, to decide if to commission a NYCC survey of proposed locations to see which are most suitable before deciding which to use, and decide any further action.
66.3 To discuss and decide which of the 2 x alternative quotes to use from two councillors for the purchase of “Picket Fencing” to go around the memorial stones at the “Community Garden”,
which shape to use, and decide any further action.
66.4 To discuss and decide the winner of the “Villager of the Year 2019”, to authorise the clerk to complete certificates and get the cups/shields engraved, and decide any further action.
66.5 To discuss the External Auditor’s report on the “Annual Governance and Accountability Return” (AGAR) for the year ending 31 March 2019, to make any suggested changes and for
the clerk to conclude the audit, and decide any further action.
66.6 To discuss and decide the date for the next “Budget Review Group” meeting (to be held  prior to either the November or December 2019 PC meeting), and decide any further action.
19/67 To Receive Items for Information:
67.1 To receive update information on remedial works to chains on a swing in the village green playground, and decide any further action.
67.2 To receive update information on the installation of 1 x length of Birds-Mouth fencing adjacent to but set back from the gap in the fencing at the junction of Londesborough Grove and Fox Lane, and decide any further action.
67.3 To receive update information on the hedge trimming and removal of a vine to the rear of Londesborough Grove, and decide any further action.
67.4 To receive update information on applicants for an additional general handyman, an agreed/Agendas/09.09.19 pricing structure, and decide any further action.
67.5 To receive update information from the Clerk on outstanding payments for TW News adverts, to discuss the findings of the TW News Review Group meeting held on 2 September 2019 and decide any further action.
67.6 To receive information from two Councillors on the “Xmas Tree Event 2019” to be held on the village green, and decide any further action.
67.7 To receive information from the VHMC regarding the VE Day Celebrations to be held on Friday 8 May 2020, and decide any further action.
19/68 Planning
68.1 To receive updates on any existing planning applications/information: NONE
68.2 To consider and decide if comments are required for the following new planning application(s) received and any that appear after the agenda is distributed: NONE
19/69 Financial Matters
69.1 To approve a list of payments made or to be made.
69.2 To receive an account status.
19/70 To consider the following new correspondence received since the last meeting, and decide action where necessary
19/71 To receive representative reports
19/72 To receive the Clerk’s report
19/73 To receive agenda items for next meeting
19/74 To receive any further comments from the public [for information only; Clerk to note]
19/75 To confirm the date of the next meeting as MONDAY 14 OCTOBER 2019
19/76 Close of this part of the meeting

S M Peters (CLERK)

PART II – CONFIDENTIAL PART OF THE MEETING TO FOLLOW